Master Evernote’s Capture Tools

 

Feb 17 2025 | Issue 31 | Link to this issue | Subscribe

Hi Reader –

Information overload is a real productivity killer. Between emails, documents, web pages, and notes scattered across different apps and platforms, finding what you need when you need it becomes increasingly challenging.

The solution? Centralize your information in one trusted place. And here's the good news - Evernote is widely recognized as having the strongest capture capabilities in the productivity tool market.

Your Essential Evernote Capture Tools

Here are three of the top ways to get information into Evernote, plus a quick look at additional methods for centralizing everything you need into your digital hub.

Web Clipper: Save What Matters from the Web

The Web Clipper is Evernote's standout capture tool. Instead of keeping countless browser tabs open or maintaining an endless list of bookmarks, you can save web content directly to Evernote (along with a link you can follow back to the original site). This browser extension provides options for:

  • 📰 Saving entire web pages in a variety of formatting options

  • 🖍️ Clipping just the important parts of a page

  • 📸 Capturing screenshots of what you see

  • 🏷️ Adding note titles, tasks, tags, and comments during capture

  • 🗂️ Filing clips into notebooks directly from the clipper

🧠 Academy Members: Master the Web Clipper's advanced features in this deep dive training (it’s one of our most popular!).

Evernote Camera: Transform Paper into Searchable Notes

Evernote's mobile scanning capability turns physical documents into digital, searchable notes. Access the camera from inside Evernote and also using Evernote’s mobile widgets (I’ve added it to my iPhone lock screen). The camera excels at:

  • 🧾 Capturing receipts, documents, and business cards

  • 📝 Converting handwritten notes into searchable text

  • 📊 Digitizing whiteboard content

🧠 Academy Members: Learn all the options for digitizing items from the physical world you want to keep in Evernote in the Practically Paperless Training. And, configure your phones lock screen for Evernote capture with what you learn in the Masterclass: Mobile Widgets training.

 
Capture Demo Using the Evernote Camera
 

Evernote Helper: Quick Capture Without Disruption

One advantage of using Evernote's desktop client is that it comes with integration with your operating system that unlocks the ability to capture to Evernote no matter what app is active. The Evernote Helper sits quietly in your menu bar, ready when you need it. Use it to:

  • 💭 Add quick thoughts to Evernote while working in Powerpoint, your CRM, or any app

  • 📸 Capture screenshots of what you see anywhere on your screen

🧠 Academy Members: Learn how to configure the Evernote Helper and view demos of all its options in the training Masterclass: Evernote Helper.

Additional Capture Methods

Evernote offers even more ways to centralize and save information to Evernote. They include:

  • 📂 Sync folders for automatic file import

  • 📧 Email forwarding for important messages

  • 🔗 Share options from other apps

  • 🎙️ Voice capture for quick note-taking

  • ⤴️ Importing from other tools

What’s Next?

Capturing everything in Evernote is just the start. In future emails, I’ll help answer the next big question: When you’re capturing everything to Evernote, how do you keep it all organized?

Stay tuned for practical strategies to organize and maintain an Evernote account that is tidy and easy to navigate.

Cheers to your productivity –

Stacey

 
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